Location: Ahmedabad
Education: Master’s degree in public policy, Development Studies, Management, or a related field
Experience: Minimum 5 years of experience in strategic support, programme coordination, or executive assistance roles
Position Summary:
The position will serve as a key enabler to the CEO by providing strategic, analytical, and coordination support across programmes. The role is aimed to enhance the CEO’s effectiveness through high-quality information management, cross-functional coordination, and preparation of key documents and presentations. This position will act as a facilitative role to ensure timely information flow, tracking, and strategic inputs.
Job Responsibilities:
Executive coordination & Calendar management
- Manage and prioritise the CEO’s calendar, meetings, and engagements.
- Coordinate inputs and background materials from relevant teams for the CEO's internal and external interactions.
Presentation & document preparation
- Draft, design, and edit high-quality presentations, reports, and talking points for the CEO.
- Prepare briefing notes and strategy decks for board meetings, donor reviews, programme visits, and internal communications.
Programme & project tracking
- Maintain a central dashboard for tracking programme milestones and key strategic initiatives.
- Liaise with Programme/SHT teams to collect progress updates and flag areas requiring attention.
- Ensure timely follow-up on decisions and agreed actions.
Strategic data analysis & insights
- Collect and analyse data from multiple teams to support evidence-based decision-making by the CEO.
- Summarise key insights in a concise and visually clear format for review.
Cross-functional communication & coordination
- Work on a communication link between the CEO’s office and various teams to ensure alignment and follow-through.
- Facilitate information flow without interfering in line management or decision-making by SHTs.
Organisational vitality assessment
- Track and synthesise programme progress indicators, team-level trends, and internal feedback mechanisms.
- Provide timely inputs to the CEO on internal functioning and alignment challenges, in consultation with respective focal.
- Support efforts to strengthen institutional responsiveness, collaboration, and delivery.
Systems strengthening & operational alignment
- Identify coordination gaps and workflow improvement areas across teams, and support the CEO in addressing them constructively.
- Assist CEO on practical solutions to improve internal systems, decision-making frameworks, and tracking mechanisms.
- Assist in building organisational agility and coherence through improved collaboration and follow-through processes.
Job Skills:
- Demonstrated experience in preparing high-impact presentations and documents for senior leadership.
- Strong analytical skills and comfort with handling data from multiple sources.
- Prior exposure to development sector organisations or complex multi-stakeholder environments.
- Proficiency in MS Office (Word, PowerPoint, Excel); familiarity with data visualization tools is a plus.
- Excellent communication skills in English and Hindi. Local language skills are added advantage.
Key Competencies:
- Collaborative and non-hierarchical approach
- Strategic thinking with attention to detail
- Ability to synthesise complex information into actionable insights
- High degree of discretion and professionalism
- Excellent written, visual, and verbal communication
- Self-driven and proactive; can manage multiple priorities independently
Key Benefits:
- Opportunity to work with a renowned NGO.
- On-site and off-site training opportunities.
- 5-day work week.
- Group medical insurance for employee, spouse, and children.
- Group Term life insurance as per policy
- Group Accidental Insurance as per policy.
- Maternity and paternity leave as per organizational policy.
- 15 General Leaves and 16.5 earned leaves annually (earned leaves can be encashed if not utilized).
- 10 declared public holidays and 3 optional holidays.
- Diwali break every year.
We strongly encourage women, LGBTQ+ individuals, and specially abled candidates to apply
