JOB DESCRIPTION: Programme Specialist – Training Coordinator
Aga Khan Rural Support Programme India (AKRSP India) is a non-denominational, non-political, non-government organization.
AKRSP India was established in 1983 and it seeks to contribute to rural poverty reduction through community involvement and empowerment that leads to efficient management and an improved environment. For more details please visit:
https://www.akrspindia.org.in
Job location: Sayla - Surendranagar District, Gujarat.
Position Summary: The Training Coordinator will be responsible for coordinating all activities of the training center, ensuring smooth implementation of training programs, mobilizing participants, maintaining records, and supporting trainers and trainees. The role requires excellent organizational skills, community engagement abilities, and commitment to delivering impactful training.
Key Responsibilities:
1. Training Planning, Coordination & Delivery
- Plan, coordinate, conduct, and supervise training sessions and capacity-building programmes in line with project objectives and the approved training calendar.
- Coordinate with project leaders and relevant teams to prepare and periodically update the annual calendar for mandatory trainings, staff development, and other capacity-building initiatives.
- Conduct training needs assessments to identify capacity gaps and learning priorities.
- Prepare training plans and action plans based on assessed needs and ensure timely implementation and follow-up of agreed actions.
- Support trainers in delivering training modules and ensure the availability of suitable training materials, reference documents, equipment, and other resources.
- Support in preparing training modules as per training needs assessments.
- Use participatory, experiential, and other appropriate training tools and methods, including virtual and online platforms where relevant.
- Monitor attendance, participant engagement, progress, and learning outcomes, and take corrective action to improve training quality and completion.
- Address participant concerns and promote an inclusive, safe, and learner-friendly training environment.
- Facilitate linkages for exposure visits, guest lectures.
2. Training Monitoring, Evaluation & Impact
- Plan and coordinate the evaluation of training programmes to assess relevance, quality, participant satisfaction, learning, and application of skills.
- Compile reference materials, case studies, good practices, and learning resources to strengthen training delivery and knowledge sharing.
- Track agreed training action points and follow up with participants, trainers, and project teams to assess implementation and sustained application of learning.
3. Center Administration, MIS & Reporting
- Maintain accurate and up-to-date trainee records, attendance, training schedules, training materials, feedback, and related documentation.
- Maintain and regularly update MIS for training center and capacity-building activities, ensuring data accuracy and timely entry.
- Prepare and submit weekly and monthly updates, Quarterly Progress Reports (QPR), Half-Yearly Progress Reports (HYPR), Annual Progress Reports (APR), and other reports as required by AKRSP(I).
- Provide timely and accurate data, progress updates, and supporting.
- Ensure timely, accurate, and error-free preparation of billing, collection statements, payment reports, budget utilization statements, expense reports, and other financial documentation.
- Supervise and coordinate day-to-day administrative work related to the training center and maintain records in line with organizational procedures.
4. Budget, Facilities & Resource Management
- Monitor the training center budget, expenditure, and utilization of resources, and flag variances or requirements to the appropriate authority.
- Oversee repair and maintenance of training center facilities, equipment, infrastructure, classrooms, training aids, and utilities.
- Ensure the center is clean, safe, functional, well-equipped, and ready for training activities.
- Optimize the use of training center facilities and resources, including exploring opportunities for other NGOs, government agencies, and partners to conduct relevant programmes at the center.
- Support cost-effective planning and use of facilities, materials, equipment, and other resources while maintaining training quality.
5. Stakeholder Engagement, Partnerships & Representation
- Liaise with local institutions, government departments, NGOs, industry partners, and other agencies to develop partnerships and promote capacity-building initiatives.
- Explore opportunities for external organizations and agencies to use the training center, prepare a year-round activity calendar, and support optimal utilization of the center.
- Represent AKRSP(I) at relevant meetings, workshops, forums, and capacity-building events as assigned.
- Coordinate with internal teams and external stakeholders to strengthen training relevance, access to opportunities, and programme outcomes.
6. Organizational Responsibilities
- Ensure that all training center activities are conducted in accordance with AKRSP(I)'s policies, procedures, values, and applicable project requirements.
- Undertake other relevant responsibilities assigned by the reporting officer in line with organizational objectives and programme needs.
Qualifications:
Essential
- Master’s degree in Social Work, Rural Development, Rural Management, Education, Management, Social Studies, or a related field.
- Preferably 5–6 years of experience in training, education, capacity building, or community development programmes, including practical experience in planning and coordinating training activities.
- Experience in skill development, livelihood promotion, or community institution capacity building is desirable.
- Proficiency in the local language and in MS Office applications, particularly Word, Excel, and PowerPoint.
Preferred Attributes & Skills
- Strong facilitation, training delivery, and community mobilization skills.
- Ability to conduct training needs assessments and develop training plans, modules, and action plans.
- Knowledge of participatory training tools and methods, including virtual and online training platforms.
- Strong written and verbal communication skills, with the ability to prepare clear reports, documentation, case studies, and impact studies.
- Good organizational, record-keeping, MIS, data management, and reporting abilities.
- Budget monitoring, financial documentation, and reporting skills.
- Facility management, maintenance oversight, and resource optimization skills.
- Teamwork, problem-solving, adaptability, and ability to manage multiple tasks and deadlines.
- Commitment to training quality, trainee satisfaction, retention, and placement/self-employment outcomes.
- Ability to evaluate training effectiveness, document learning outcomes, and use feedback for continuous improvement.
Key Benefits:
- Opportunity to work with a renowned NGO.
- On-site and off-site training opportunities.
- 5-day work week.
- Comprehensive medical insurance for employee, spouse, and children.
- Maternity and paternity leave as per organizational policy.
- 15 General Leaves and 16.5 earned leaves annually (earned leaves can be encashed if not utilized).
- 10 declared public holidays and 3 optional holidays.
.
We strongly encourage women, LGBTQ+ individuals, and specially abled candidates to apply
Please note that we will begin the search immediately, and if a suitable candidate is found, we will close the application process!
